Today I will show you how to make one little tool that can greatly increase your productivity. Not only can this tool help you achieve your goals more efficiently, but it can also increase your day to day effectiveness and time management.
So what is this amazing tool? It’s actually a very simple thing called the task board. If you have read my post on agile self-development, then you probably know what it is.
It’s a board that you use in order to track the tasks that you have to do that day. To create a simple task board, you can take any blank space and just divide it into 3 columns: To Do, Doing, Done.
You can do this with anything: a sticky board, a piece of paper or a spreadsheet on the computer.
The task board is very easy to use. You take some sticky notes (or anything that looks similar) and then stick them into the appropriate column depending on at what stage of the task you are. If you still have to accomplish that task, then you put it into the To Do column, if you are working on the task at that moment, you put it in the Doing column and if you have finished it, then you put it into the Done column.
All this is very simple, but very powerful at the same time. Just being able to track all the things that you have to accomplish for the day has a boosting effect on your productivity.
If you want, you can add a further column before the To Do column to keep track of all the tasks that you have to accomplish that month. This will help you get a perspective on what is required of you and will help you out if you decide to implement further elements from the agile system of self-development that I described before.
If you want, you can further subdivide this column into a section called goals and a section called chores.
The section on goals would include any tasks that you are working on as part of a project, whether it is fitness and self-improvement goals or that wonderful new product that you want to pump out and dazzle the world with. It includes any type of activity that requires the agile approach and a creative output.
The section on chores would include any task that you simply have to do, but which are not creative. This would include things like paying the bills, making that phone call or going grocery shopping. This way you know what things you need to get out of the way quickly, so that you can concentrate on the more important things listed in the goals section.
I have been experimenting with this system a bit and it’s amazing how effective and helpful it is. You accomplish so much more when you have a visual representation of the things that you need to do that day in front of you.
Try it! I am sure it will help you out.